Salary advances

What this is

Payroll → Advances records extra money for one person. It is not a second salary, and it is not True Cost.

Path A — on this month’s salary slip

Use this when you will hand salary and the advance together. This is the usual path.

1. Open Payroll → Advances.
2. Choose the person, date, and amount.
3. Leave On this month’s salary slip selected.
4. Choose when a later payroll should take it back (full amount next time is the usual choice).
5. Save. Do not Approve / Mark paid.
6. Put the person on a payroll run and Approve & lock. The PDF lists Salary advance paid. Net is salary + food + extra hours + the advance.

A later payroll takes that amount back from salary. That deduction is not a second expense.

Path B — cash now, separate from salary

Use this only if the person already received the cash, or you will pay it today as a separate hand-over.

1. Open Payroll → Advances.
2. Choose Cash now, separate from salary.
3. Save, Approve, then Mark paid.
4. Print the cash receipt. That receipt is not a salary slip.
5. The next salary slip deducts that amount. That deduction is not a second expense.

Common mistakes

• Choosing Path B, then expecting 8,481 + 4,091 on this month’s payslip. Path B reduces a later net. Path A adds the 4,091 this month.
• Looking for a salary-slip advance in the Taken back column on Payroll runs. Taken back is Path B only. Path A sits inside Gross.